Costing a Classroom-Based Occupational Health and Safety Training Programme

by | Dec 14, 2023 | QCTO Accreditation


Thanks to technology, training can be presented online via a number of methods. However, classroom environments often facilitate a better experience for both trainers and trainees alike. In such cases, understanding and effectively managing the costs of developing a classroom-based program is crucial.

Occupational Health and Safety Training

Launching a classroom-based training programme is an exciting endeavor, but one that requires meticulous planning, especially when it comes to costing. The success and sustainability of the programme depend heavily on accurately estimating the expenses involved.

Here’s a comprehensive guide on the key considerations when costing a classroom-based training programme:

Programme Development Costs

Curriculum design, content creation, and materials form the foundation of any training programme. From textbooks to multimedia, the costs incurred during the development phase are crucial to consider. Additionally, if an e-learning platform is part of your training strategy, include related costs in this category.

Facility Costs

Renting a suitable classroom space is a significant expense. Be sure to account for utilities, maintenance, and any audio-visual equipment or technology required for effective training delivery.

Facilitator / Assessor Costs

The expertise of facilitators or assessors is invaluable. Include their fees or salaries, as well as any travel and accommodation expenses, especially if they’re not local. If additional training is required for facilitators, factor in those costs as well.

Administrative Costs

The administrative backbone of your programme is critical. Include costs for registration and enrollment systems, administrative staff salaries, marketing, advertising, and any legal or insurance fees.

Technology and Equipment

Ensure your training environment is technologically equipped. Include costs for computers, projectors, software licenses, and ongoing maintenance or upgrades.

Participant Materials

From printing training materials to providing participants with name tags and folders, these seemingly small costs can add up quickly.

Travel and Accommodation

If your programme involves participants or staff traveling, consider expenses for transportation and accommodation. This is especially relevant if the training is conducted away from the organization’s location.

Meals and Refreshments

Catering for breaks and meals, as well as providing refreshments for participants, is a hospitality expense that contributes to the overall training experience.

Evaluation and Assessment

Assessments and evaluations are integral components of any training programme. Include costs associated with the tools or software needed to track participant progress.

Certification and Recognition

Recognizing participants’ achievements comes with its own set of costs, including printing certificates and potentially hosting recognition events or ceremonies.


Unforeseen expenses or changes in the programme are inevitable. Build a buffer into your budget to accommodate unexpected costs.

Profit Margin

Determine the desired profit margin for the programme. This should cover not only costs but also contribute to the sustainability and growth of the training initiative.

occupational health and safety training

Discounts and Scholarships

If offering discounts or scholarships, calculate their impact on the overall budget. Be mindful of how these incentives may affect your ability to cover costs and achieve the desired profit margin.

Market Research

Understand the pricing landscape of similar programmes in the market. This information will guide you in setting competitive yet sustainable prices.

Regulatory Compliance

Ensure compliance with any regulatory requirements, as non-compliance may result in additional costs.

Duration and Frequency

Longer or more frequent programmes may incur higher costs. Evaluate the balance between programme length, frequency, and overall expenses.


Consider the scalability of your programme. If there are plans to offer the programme to a larger audience in the future, factor in the associated costs.

Payment Methods and Processing Fees

Different payment methods come with various fees. Consider these when setting the pricing structure for your programme.


Be aware of applicable taxes on the programme. Failure to account for taxes can significantly impact the financial viability of the initiative.

Follow-up and Support

Post-training support and follow-up can contribute to the long-term success of participants. Include associated costs in your budget planning.

INTRA™ – Equipping You to Become a Health & Safety Training Provider

In conclusion, costing a classroom-based training programme is a multifaceted process that requires careful consideration of numerous factors. By meticulously calculating all costs and setting a pricing structure that not only covers expenses but also provides a reasonable profit margin, you’ll strike the delicate balance between offering value to participants and ensuring the sustainability of your training programme. Remember, a well-thought-out budget is the cornerstone of a successful training initiative.

The importance of comprehensive occupational health and safety training cannot be overstated; it plays a fundamental role in keeping personnel and visitors out of harm’s way. INTRA™, a leader in this field, specializes in equipping trainers with the tools and knowledge necessary to become accredited and approved health and safety training providers.

Contact us to find out more about our QCTO accreditation training programmes.


+27 82 920 8912 / 8170