Overview of the QCTO Accreditation Application Process

by | Dec 14, 2023 | QCTO Accreditation


Securing QCTO Accreditation is a critical step for training providers in South Africa, ensuring compliance and recognition in the field of occupational training. In this article, we look at the accreditation process overseen by the Quality Council for Trades and Occupations.

It lays out the essential criteria, documentation, and procedures that organizations must navigate to achieve and maintain accredited status, thereby enhancing the credibility and effectiveness of their training programs.

qcto accredited training

QCTO Accreditation Process

Ensuring your organization’s accreditation with the Quality Council for Trades and Occupations (QCTO) is a pivotal step toward delivering high-quality training in South Africa. To facilitate this process, we have outlined a brief guide detailing the steps for applying for QCTO accreditation.

  1. Understand the QCTO Accreditation Criteria:
    Familiarize yourself with the accreditation requirements, on the QCTO website https://www.qcto.org.za/phone/accredition-process.html or by reaching out directly to the QCTO. and navigate through the accreditation process.
  2. Preparation and Readiness:
    Ensure your organization is prepared for accreditation by aligning your training materials, policies, and procedures with QCTO standards.
  3. Submit a Letter of Intent:
    Draft a formal letter expressing your organization’s intent to seek accreditation. Include basic information about your organization and specify the qualifications you intend to offer.
  4. Attend QCTO Workshops :
    Gain valuable insights into the accreditation process, requirements, and expectations.
  5. Compile Documentation:
    Assemble all necessary documentation, including registration documents, program outlines, learning materials, assessment strategies, quality assurance policies, and compliance proof with relevant legislation. – Supporting documents, such as proof of juristic status, tax clearance certificate, financial sustainability evidence, occupational health and safety certificate, and facilitator qualifications, must be provided.
  6. Complete the Application Form:
    Obtain the accreditation application form from the QCTO and complete it thoroughly, providing accurate and comprehensive information.
  7. Submit Application:
    Submit the completed application form and all required documentation to the QCTO by adhering to submission deadlines.
  8. Desktop Evaluation:
    The QCTO evaluates the application and verifies supporting documents. The prospective SDP is notified of the outcome.
  9. Site Visit:
    If required, a QCTO verifier conducts a site visit to assess program delivery readiness.
  10. QCTO Evaluation:
    The QCTO will review your application, potentially conducting a site visit to assess your facilities and processes.
  11. Compliance and Corrections:
    If issues or non-compliance are identified during the evaluation, make necessary corrections and provide additional information as required.
  12. Accreditation Decision:
    The QCTO will make a decision on your accreditation application. If successful, you will receive a certificate of accreditation.
  13. Evaluation Report:
    Upon receipt of the evaluation report, the application is either approved or declined, and the SDP is informed accordingly.
  14. Continuous Improvement:
    Maintain compliance with QCTO standards post-accreditation. Implement a system for continuous improvement and stay informed about any updates or changes in accreditation requirements.
  15. Additional Notes:
    Depending on the application type (New, Extension of Scope, Amendment of Contact Details), specific annexures may be required. Refer to the latest guidelines on the QCTO website for detailed instructions.

For further details and the most up-to-date information, please contact the QCTO directly or visit their website.

INTRA™ – QCTO Accredited Training Providers

After briefly discussing the QCTO accreditation process, it’s important to recognize the role of dedicated training providers like INTRA™ in raising the standard of occupational health and safety training in South Africa. We not only exemplify the gold standard in quality training but also offer unparalleled support to aspiring trainers seeking accreditation.

For those who are looking to advance their training programs to the highest level of professional recognition and effectiveness, contact us to find out more.


+27 82 920 8912 / 8170